The Board Secretary -Director of Corporate Records is responsible for outgoing correspondence on behalf of the Board as a whole, as well as documenting the decisions the Board makes at its meetings.
The Secretary will also coordinate the Annual General Meeting process.
a) Timely preparation, storage and distribution of Board Minutes.
b) Liaising with law firm for long-term storage of Registry documents (Charter,by-laws AGM minutes, Society filings).
c) Documenting the outcome of votes taken at Board meetings and Annual General Meetings.
d) Preparing outside correspondence arising from business at Board meetings, where requested.
e) Filing Society Annual Reports with BC Registry.
f) Preparing and collating various departmental reports in preparation for the Annual General Meeting.
g) Documenting attendance at Annual General Meeting to ensure a quorum and compliance with regulations.
h) Timely preparation, storage and distribution of Annual General Meeting Minutes.
i) Working with the Director of Finance, Administrator and Registrar to prepare application for Gaming Grant.